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Spirit of Service frequently asked questions

Spirit of Service

  • What is the Spirit of Service?

    The Spirit of Service grants program is designed for community grants that require funding up to $20,000. This program is open all year round, with multiple announcement dates.

  • How much can I apply for?

    The Spirit of Service grants program has funding up to $20,000 per project.

  • Can I apply for multiple projects in the Spirit of Service grants program?

    No. Applicants are permitted to submit one application in the Spirit of Service grants program per funding round.

  • What are the main differences between the Lasting Legacies and Spirit of Service programs?

    The Spirit of Service grants program is open multiple times throughout the year and offers funding up to $20,000.

    The Lasting Legacies grants program is open once per year and offers funding from $20,001 to $80,000.

  • Can I apply for both Lasting Legacies and Spirit of Service grant programs?

    Yes. Applicants are permitted to submit one application in the Lasting Legacies grants program and one application in the Spirit of Service grants program, providing the applications are for different projects.

Eligible organisations or individuals

  • What is classified as an eligible organisation?

    All eligible organisations must be operating on a not-for-profit basis with a valid Australian Business Number (ABN).

  • Do I need an ABN (Australian Business Number)?

    Yes. Your organisation must have a valid ABN to apply. If your organisation does not currently have a valid ABN, be sure to leave enough time to obtain one. Applications cannot be submitted without a valid ABN and late applications will not be considered.

  • Do I need to be registered for GST?

    No. You do not need to be registered for GST.

    If you are GST registered, 10% GST will be added to your grant amount and itemised as GST.

    If you are not GST, you will have the opportunity to apply for reimbursement of the GST incurred, in the final payment.

    For advice on GST, please contact your tax advisor or the Australian Taxation Office on 13 28 69 or via its website on www.ato.gov.au.

  • My organisation operates a number of branches across the state. Is each branch allowed to submit an application?

    Yes. Large or statewide organisations operating branches across a number of regions, may submit one application per branch.

  • Our organisation is looking at submitting a joint application with another organisation. Will we be eligible?

    Yes. Eligible organisations may submit a joint application for a project, however no more than a total of $20,000 (GST exclusive) will be considered.

    The lead organisation must submit the application. If successful, the grant will be paid to the lead organisation that accepts legal and financial responsibility for the grant. All contact regarding the application will be made with this organisation.

  • What if our organisation does not have insurance?

    As part of the terms and conditions of the program, successful applicants must hold the appropriate insurances relevant to their project. Evidence will be required prior to entering into the letter of agreement.

  • What if I am an individual, but I have a great idea for a project. How can I get funding?

    Individuals wishing to apply must be auspiced by an eligible incorporated organisation.

Eligible projects, assessment and notifications

  • What types of projects are eligible?

    The Spirit of Service guidelines (PDF, 865KB) contain a list of eligible and ineligible projects and costs. Before submitting an application, please carefully consider the eligible costs and program guidelines, to ensure your project aligns with this grants program.

  • What if my project crosses multiple project categories?

    If your project contains multiple categories, please select the category that best fits the majority of your project. You will be contacted by the Grants team if your project needs to be moved into another category.

  • My project is not located in Queensland, can I apply?

    Projects must be Queensland focussed. To be eligible for grant consideration, your project must be accessible to the Queensland community and demonstrate a significant contribution to Queensland.

  • My project commemorates Australian servicemen and women however it is not related to the First World War. Can I apply?

    Yes. Funding may be available for projects or activities that commemorate those who served in other wars, conflicts and peace operations. However priority will be given to projects commemorating the centenary of the First World War.

  • My project or event commemorates another event or anniversary which doesn't relate to the First World War or a century of military service. Can I still apply?

    Projects or events held for other celebration or commemoration days should apply for funding from other available Queensland Government programs. The aim of this program is to fund projects that commemorate the Anzac Centenary and honour Australia's servicemen and women. Please visit the Queensland Government grants website at www.qld.gov.au/grants for other grant programs.

  • I would like to hold a private event for members of my club. Can I apply?

    No. Events must not be private or invitation only. All projects or events must be accessible to the wider Queensland community.

  • How will my application be assessed?

    Eligible applications will be assessed by judges against other applications and how the project aligns with the Anzac Centenary grants program objectives and assessment criteria. Please refer to the guidelines for assessment criteria details.

  • When will I know if I am successful?

    Spirit of Service has multiple announcement dates. Check the guidelines to see key dates.

  • If my project isn't successful, can I apply in another round?

    You are welcome to apply in future rounds. We encourage you to review your application before applying again. Please ensure your application is accurate, complete and meets the criteria.

  • What would be required of my organisation if I receive a grant?

    You will be required to:

    • enter into letter of agreement with the Department of the Premier and Cabinet (DPC)
    • if applicable, provide copies of documentation (i.e. additional permits, approvals etc.) to DPC on request and in accordance with the letter of agreement
    • acknowledge the Queensland Government's contribution, by, but not limited to:
      • incorporating and displaying any logos, signage and merchandise provided by DPC
      • providing opportunities or similar for the Premier, Minister or delegate in connection with your project (e.g. public address, role at an opening ceremony, book foreword)
    • provide all advertising material to DPC for approval prior to production
    • work with DPC on any matter related to the advertising and promotion of your project
    • if applicable, ensure DPC is granted an appropriate licence to use, reproduce and communicate to the public any works produced in the course of or as a result of your project
    • provide DPC with images of your project accompanied by signed photo consent forms and a perpetual, royalty-free, non-exclusive licence to the images
    • deliver on milestones as detailed in the letter of agreement, including submission of status reports (a template will be provided)
    • deliver the project as per the letter of agreement
    • provide a final report and financial acquittal within four weeks of the project's completion (a template will be provided).

Funding conditions

  • Am I required to financially contribute to my project?

    It is generally expected that applicants will provide a cash contribution to the project for at least 10% of the overall expense budget for the project (this excludes in-kind support, volunteers, private sponsorships or funding from other programs). Organisations that are not able to make this cash contribution are still strongly encouraged to apply, but must outline the reasons in the application form.

  • Am I able to secure additional funding from the Queensland Government for my Anzac Centenary project?

    Funding provided under the Queensland Anzac Centenary grants program is provided on a one-off basis and should not be relied on for continuity of your project or activity.

    If you are successful, you may only apply in future rounds if you can demonstrate that the funding will be provided for a new element of your project. Applications may not be considered if you currently have a project that is still active from a previous round.

    Applicants are strongly encouraged to consider whether the proposed project more closely aligns with another Queensland Government program. Visit www.qld.gov.au/grants for more information about Queensland Government funding programs.

    Funding under this program may be combined with other funding sources such as private donations, sponsorships or local, state or federal government grants. This may not be the case for other funding programs and it is the applicant's responsibility to be aware of this. The applicant must identify any other sources of funding including pending applications and indicate their level of certainty. Written evidence may be required.

  • What if we have applied for funding for our project from another Queensland or Federal government agency, however we have not received a response?

    You must provide details of all other project funding within your application, including pending applications. Written evidence may be required and may include a dated letter advising receipt of your funding application or a funding agreement. DPC may contact other funding providers to verify your application.

    You will also be required to detail which sponsors have been approached or confirmed and provide the sponsorship details (e.g. cash or in-kind support) and restrictions or terms of the sponsorship.

  • When will funding be available?

    Funding will be provided to successful applicants once they have entered into a letter of agreement with DPC.

  • What if I don't spend all of the money?

    Under the letter of agreement, you will be legally obligated to return all unspent funds to DPC. If funds are spent on purposes not approved or ineligible costs, these must also be returned by the acquittal date, generally four weeks after the project's date of completion.

  • Is there a penalty if reports or acquittals are not returned on time?

    Grantees are required to acquit the grant by the due date listed in the letter of agreement, generally four weeks after the project's date of completion. The full details of the acquittal requirements, including consequences of non-compliance, are set out in the letter of agreement. If there is a delay that prevents the timely acquittal of a grant, an extension should be sought from the Anzac Centenary Coordination Unit, DPC.

  • Do I need approval to use the word 'Anzac'?

    Yes. In 1921, a regulation was put in place to protect the word 'Anzac' from inappropriate use.

    If you wish to use the word 'Anzac' for your project or activity, you must first seek approval. Successful applicants will need to provide evidence during the acquittal of their project.

    For guidelines and further information on the protection of the word, please visit the Department of Veterans’ Affairs (DVA) website at www.dva.gov.au or contact the Commemorations Group, DVA on 1800 026 185.

More information

  • Where can I get help?

    The best place to start is by reading the guidelines thoroughly. An information presentation is also available online. This informative session is presented by Captain Andrew Craig, RAN (Retd), who is the Chair of the Queensland Anzac Centenary grants program. Captain Craig discusses the application process, step by step.

    If you would like further information which may relate to project specifics, please contact:

    For memorials
    Department of Environment and Heritage Protection
    Queensland Government
    Telephone: (07) 3330 5835
    Email: info@ehp.qld.gov.au

    For research
    State Library of Queensland
    Email: QANZAC100@slq.gov.au

    For conservator contacts
    Museum and Gallery Services Queensland
    Telephone: (07) 3215 0820
    Email: information@magsq.com.au

Subscribe to newsletter

To find out more about the Queensland Anzac Centenary legacy projects, grants program and events, subscribe to our e-newsletter.

Queensland Anzac Centenary grants program

Licence
Creative Commons Attribution-NoDerivs 3.0 Australia (CC BY-ND 3.0)
Last updated
26 September, 2017

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